Sometimes we write like we talk. This is becoming a problem with press releases, articles and how we write emails. Even savvy publicity writers who write for pr clients, or publicity professionals will usually fail once in awhile with grammar in their releases.

You may not think it is important, but editors, reporters write and read for a living and they do not tolerate poor grammar, or the use of conjunctions to make long sentences. I read an article in Press-Release-Writing titled “Get a Grip on Grammar“. It has a lot of the tips I give my pr clients. Let me share with you a few of these from the article.

Q: I’ve heard the terms biweekly and semiweekly used interchangeably. Are they really synonyms?
A: A bimonthly appointment occurs once every two months. A semimonthly appointment occurs twice a month. If you’re a gardener, it will be easier to remember the difference between “bi” and “semi” – just think of the term “biennial” and it’ll be a cinch to remember.

Q: When is a comma used before the conjunction “and”?
A: A comma should be used before coordinating conjunctions (e.g., and, but, or) to join closely related sentences. A comma is optional, but recommended, with and before the last item in a series of three or more items. In most of their other roles as joiners (aside from joining independent clauses), coordinating conjunctions can join two sentence elements without the help of a comma…

Q: When are “state” and “federal” capitalized?
A: State and Federal are capitalized when they exist as part of a proper name such as “Federal Reserve Bank”; however, “state law” is not a proper name, so it is not capitalized.

These are just a few common problems that any pr professional, pr client, or novice writer should keep in mind when writing any releases, or articles. If you need further help with your current publicity campaign, give Carson Marketing, Inc a call at 949-477-9400. Ask for George Carson.