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It seems like everyone is writing something. Either in a blog, or a social media site, personal web sites, and of course business newsletters. Does this mean that companies, or businesses should not have a newsletter because there is too much to read? Simple answer-NO. Whether you are a pr client, a local publicity agency in Orange County, or a national food manufacturer, you need to have a company newsletter. Not just a newsletter, but one that your clients, customers, or prospects can read because it has value.

That is the keyword. Your business newsletter (sometimes referred to as a companywriting a newsletter newsletter) should become a must-read publication. Using the Internet, this is a cost effective and affordable way to promote your company. PR Clients as well as professional publicity people know that writing to their industry can be rewarding. Your newsletter needs to have rich content. Make the newsletter entertaining. Possibly consider having a questionnaire, or take a poll about a topic that relates to your industry. This gets clients and customers involved. And it is one of the best publicity programs that any pr client can produce in-house.

If you are a pr client, or a publicity professional and are not comfortable in writing newsletters, just Google the words “how to write a newsletter’ and see all the resources. One site in particular is called right-writing. You can start with any of these sites as a guide to get the process going for your company. Having a newsletter available for download is much easier than writing a blog everyday. It may not be as strong of a marketing tool for pr clients as a blog site, but it is better to have one rather than nothing.

For those publicity professionals who are creating pr marketing strategies for pr clients, then consider writing a monthly business newsletter for your pr clients. I also recommend that all clients begin with a business newsletter, and then develop a blog site. This can be an internal, or external site. Remember, if you are unable to produce your own in-house publicity newsletter campaign, then give us a call. We will get you noticed.

It is now a new year, yet I see pr clients, manufacturers, and companies still submitting press releases that are written for them, not for the media.

It is not rocket science, but it does take a flare and talent to write a press release that the media will publish. A few common mistakes when writing a press release: Headlines are too long and do not say what the news is about, it doesn’t announce the main objective of the release; another point, the body of the releases usually are written as if it is a newsletter, or boasting how great the company is and forgets to address the issue at hand. Then the poorly written release doesn’t tell you whom to contact, instead directs you to their site, or gives a general phone number to call.writing press releases

A good release should have a strong headline, announce in the first sentence what you want the reader to know. Remember, each publication has readers; it is up to the editors, reporters to have interesting articles and information that keeps readers subscribing. This is true of any newspaper or magazine, or online media news. Knowing this, you should identify the audience of the publication you are submitting the release, and then fine-tune the information to fit that readers profile. Speak to them, not at them.

If you are a PR Client that tells their PR Agency, or your internal publicity writer how to create the press release, then you are doing more harm than good for your company. PR Clients need to let the professionals do their job. The president or CEO of a company should check the releases for accuracy, but not dictate how to write the release.

Many web sites are available to teach the basics of writing releases. If you Google the words “write press releases” a list of sites will appear. This is a good place to start. Some other free sites that offer information are New Venture Publishing, PR Web, and a Publicity Insider and many others.

Now it’s time to start the year in the right direction of writing and submitting good press releases. If you are in need of some help with your publicity campaign, or need writing help, give us a call. We will make you look and sound great!