How many times have you or a pr client tried to contact a customer about an important issue only to realize they are out of town? Wasted time? Maybe. More than that is the frustration of not reaching that person.
Now imagine a reporter, editor, or publisher trying to contact you, but you were unavailable. Maybe you were at a trade show, or at a new business meeting, or in a seminar, or just traveling.
At first you would think, hey, they’ll leave a message. Not really. These are reporters who have deadlines to meet. They will pass you up and go to the next person on their list.
How do you avoid loosing the call? Simple, leave a voice message on your phone that says, "if you are a reporter or from the press, please call me at (leave a cell phone number), or leave your number and I’ll call back within a couple of hours.
Make sure that you check your office voice mail messages frequently. And if it is your cell phone that you give to the press, be sure to check that message box often as well.
Being available to the press for a story that you are pitching is extremely important. The media works on their time, not yours. Keeping this in mind should make your pr clients realize that positive publicity can only be accomplished when you make yourself available to the press.
What you should not do is send emails of your schedule to the media. That is a waste of time and the reporters are not your secretaries, so respect them and not bother these media people with nonsense emails.
- Learn how to look good to reporters and the media
Let the press know how to reach you